Programmes Liaison Officer

UK Space Agency

Direct Entry Job Permanent Swindon, UK

Uploaded 29 Sep 2019

Job Description

Location: Swindon, South West, SN2 1SZ

Salary: £29,550

Working pattern: Flexible working, Full-time, Job share, Part-time

About the job


This is an exciting opportunity to join the UK Space Agency supporting the delivery of the Space Science, Exploration and Technology programmes.

The post holder will work closely with the Directorate’s Programme Managers and support them by acting as a Point of Contact and interface with UK Research and Innovation (UKRI), assisting in building and coordinating relationships across all the UKRI strands, making sure that the UK Space Agency is a visible and well-understood delivery partner across the UKRI research base. They will provide a conduit for all Programmes Directorate issues that relate to UKRI.

The post holder will act as a Programmes central point of expertise on matters of funding relating to UKRI, the contracts provider (UKSBS) and other grant funding mechanisms that the agency might employ.

The post holder will work with Programme Managers and the Agency economists to coordinate the collection of impact evidence from programmes using a variety of sources, to ensure that it is recorded and analysed for use in business cases and investment appraisals.

This post holder will work with the Programme leads and the Agency Communications team to build lines of communication and outreach internally and externally, to showcase the work of Programmes and the benefits of its investments.

This role offers excellent development opportunities and will be suitable for those looking to develop/hone their project support and stakeholder skills. The UK Space Agency places a premium on professional development and being a great and inclusive place to work.

Job description

Key Responsibilities:

• Support Programme Managers across the Directorate by acting as point of contact and interface with UKRI, representing Agency interests with the Research Councils through individual relationships, engaging in committees/meetings and information sharing.

• For grant funding mechanisms and award calls:

1. Advise Programme Managers on the most appropriate schemes, terms and conditions for grant awards and provide a cross-directorate awareness and consistency where possible.

2. Assist with defining processes and procedures, ensuring that the consistent with GPDR, State Aid rules etc. and where appropriate, the scheme or grants awarded are registered where needed.

3. Support Programme managers in their calls from definition, through announcement of the call, managing closing dates, the review processes and announcing them.

• Track the performance and evaluation of UK Space Agency funded programmes using a variety of mechanisms and record this information for use as evidence in business cases for future funding. Work with the Agency economists/social researchers to analyse this data.

• Collect evidence of UK Space Agency impact being realised through UKRI initiatives, for example by developing mechanisms to monitor the exploitation of UK Space Agency science instruments and facilities by UKRI funded researchers, to contribute towards Agency impact assessments and investment appraisals.

• Develop outreach/communications about the benefits of programmes in collaboration with the Agency Communications team and Programme leads.


• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension

Things you need to know


Successful candidates must pass a disclosure and barring security check.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

As part of the application process you will be asked to complete a CV. Further details around what this will entail are listed on the application form.

Should a large number of applications be received, the initial sift may be conducted using a lead behaviour. This will be the behaviour which is listed first in the job advert. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses.

Sift and interviews will take place shortly after the vacancy closes.

The UK Space Agency will not fund any travel or subsistence for candidates. Interview location to be confirmed.

If successful and transferring from another Government Department a criminal record check maybe carried out.

A reserve list may be held for up to 12 months from which further appointments can be made.

Any move to the UKSA will mean you will no longer be able to carry on claiming childcare vouchers.

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:

• Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs

• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. You have the right to complain if you feel a department has breached the requirement of the Recruitment Principles. In the first instance, you should raise the matter directly with the department concerned. If you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints.


UKRI Liaison job description v5 (002) (003) Opens in new window(docx, 63kB)
UKSA Terms and Conditions Opens in new window(doc, 72kB)

Person Specification

Skills, Knowledge, Experience and Qualifications:


• The post holder is expected to have strong communication and negotiation skills. Be able to work under their own initiative yet be a team player and be able to develop collaborations and partnerships.

• Ability to establish strong working relationships quickly and with a diverse range of colleagues across organisations.

• Excellent IT and administrative skills including MS Word and Excel

• The applicant should be qualified to degree level or equivalent.


- Experience of working within UKRI funding teams.

- Experience of MS Access.

Personal Attributes/Other:

The candidate must be a team player and be capable of working at pace across multiple workstreams.

Travel within UK and Europe may be required including the need to attend some meetings/conferences at weekends and outside normal working hours.


We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Changing and Improving
  • Working Together
  • Seeing the Big Picture