Executive Secretary

Space Generation Advisory Council (SGAC)

Volunteer Role 2 years Worldwide, Worldwide

Uploaded 9 Nov 2018

Job Description

The SGAC is seeking a volunteer to join the executive office as our Executive Secretary. If you are an SGAC member who is looking for an opportunity to become more involved in a role that offers challenging, rewarding, and professional skill-building experiences, then apply today!


The Executive Secretary tasks include:

  • Administration/moderation of SGAC mailing lists
  • Administration of the NPoC recruitment process
  • Maintenance of the SGAC Team Member database
  • Preparations for the SGAC General assembly (preparation of agenda, change request documents, …)
  • Documenting executive council meetings, General Assemblies and other meetings (taking minutes)
  • Preparation of certificates of appointment, business card and other requested documents for team member
  • Contribution to webteam activities (at peak times) and monitoring the SGAC website for errors
  • Responding to e-mail requests by team members
  • Assisting the Executive Director and co-Chairs with miscellaneous operational needs

The Co-Secretaries are part of the Executive Office and also serve on the Elections Oversight Committee.

The Executive Secretary will work under the supervision of the Executive Director.

Estimated time commitment: Estimated at an average 6 hours a week.

Duration of the term: 2 years renewable for another 2 years depending on performance.

Note: This is an unpaid volunteer position.


SGAC is a unique, non-governmental, non-profit organisation that empowers its student and young professional members to engage directly with the international space community and influence the future of the space industry.

Be a part of leading and shaping our organisation! Benefits of this position include:

  • Meeting and working with young space sector leaders from around the world
  • Having a higher chance of receiving SGAC scholarships to attend conferences around the world
  • Being recognised internationally as part of the organisation’s leadership on the SGAC Team webpage
  • Being invited to attend United Nations Committee on the Peaceful Uses of Outer Space meetings and other conferences as part of the official SGAC delegation
  • Building leadership skills and other skills that are directly translatable to your career
  • SGAC team members receive discounts on SGAC events, and also receive consideration for SGAC Space Generation Leadership Awards and Global Grants Program

Person Specification

  • SGAC membership: registration on the SGAC website and below 33 years of age at the time of recruitment
  • Ability to work in a fast paced, quick turnaround international environment and meet deadlines without compromising the quality of work
  • Strong or competent working knowledge of computer applications and management apps (Google Apps, Microsoft Office Suite, GIMP/Photoshop)
  • Excellent written English
  • Speedy email response time

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